Important preliminary dates

October 31, 2024 - Abstract submission closes

December 15, 2024 - Notification of abstract acceptance

January 13, 2025 - Registration Early Bird opens

January 31, 2025 - Submission one of full paper

February 28, 2025 - Notification of paper acceptance/review

March 14, 2025 - Normal registration period opens

March 16, 2025 - Submission two of full paper

Mid April, 2025 - Notification of final paper acceptance

May 30, 2025 - Normal registration period closes

May 31 - June 10, 2025 - Late registration period 


Preparing your Abstract

When preparing your abstract for submission to Wake 2025, please adhere to the following guidelines:

• Abstracts must be submitted online no later than the closing date.

• Abstracts should contain original work.

• Abstracts must be of 1 page in length. Each abstract should contain: introduction to the problem and work objectives, approach and methods, preliminary description of the results that will be more completely detailed in the full paper, conclusions.

• To submit the abstract the morressier system is used in collaboration with IOP. You may include a figure but due to the system limitation you have to email that parallel to the submission form. More information is available following the link below (will be provided in September).



Conference Paper Submission

When preparing your full paper for submission to Wake 2025, please adhere to the following guidelines:
• Papers must be between 5 and 10 pages in length.
• Papers must be submitted online via the Morressier system no later than the closing date.
• A revised version of the paper, addressing all reviewers’ comments, must be submitted online via the Morressier system no later than the closing date.
• No paper – no podium: an author will not be scheduled to make an oral or a poster presentation if the full paper has not been submitted and revised based on the reviewers’ comments within the deadlines.
• Copyright: IOP Conference Series operates a publishing licence, under which authors retain copyright of their papers and they no longer need to sign and submit copyright assignment forms. Any author must agree to the terms of the licence and, by submitting a paper for publication, it is assumed all authors of the paper agree, in full, to the terms of the licence. The licence terms and conditions are available online at here.
Formatting guidelines:IOP Conference Series uses author-supplied PDFs for all online and print publication. Authors are asked to prepare their papers using Microsoft Word or LaTeX, according to the journal guidelines and templates, and then convert these files to PDF. Full instructions on preparing your paper, along with templates, can be found here when submission is open.
• It is important to ensure that when you submit your paper, it is in its final form ready for publication, and has been thoroughly proofread. IOP does not copyedit papers and will not send out author proofs prior to publication. Please note: post-publication changes are not usually permitted, unless there are exceptional circumstances, so please ensure your paper has been checked for errors.

All papers submitted MUST use the templates and procedures presented. Failure to use the template and follow the procedures outlined will result in your paper being rejected for review and publication.

At least one of the authors on the paper must attend the conference for your paper to be published.

Scientific Committee



 

Registration


The registration fee includes full conference entrance with participation at all sessions and the publication of your submitted paper in the IOP Journal of Physics. It is not required that you submit a paper to attend the conference.


Location, Lodging and Travel

The Location

The conference will be held at Uppsala University Campus Gotland, which is located on the island of Gotland in the World Heritage city of Visby, close to Stockholm and the Baltic Sea countries. To learn more about Uppsala University Campus Gotland read here.


Lodging suggestions

More information will follow here...

Travel

As the conference is on an island, the means of getting there are limited to two primary options, airplane or ferry.

Ferry

The ferry can be reached by taking a bus or a train from Stockholm's central station to the Nynäshamn port. Tickets for the bus can be booked in combination with the tickets for the ferry here. A train ticket can be booked here. The bus/ferry combination will take approximately 5 hours total, with the ferry taking three and a half hours and the bus taking about an hour. Taking the train can add up to an hour of waiting depending on how it is booked and when you arrive. Once you arrive at the port in Visby it is a short walk to Campus Gotland and the above noted hotels.

Flights

Flights to the Gotland airport primarily depart from the Bromma airport in Stockholm and the Arlanda airport. If you are flying internationally, you will likely prefer to book your flight from the Arlanda airport. The flights take less than an hour.

https://www.flygbra.se/en/my-page
https://www.flysas.com/en/ (Arlanda-Visby)

Taxi

You can book a taxi from the airport by calling +46498-200 200 or by visiting their website.

If you feel you need a bit of a walk, the airport is only located a few kilometers (4-5 km) from Visby and Campus Gotland. The walking paths between the airport and town are paved and well maintained.

If you have any travel questions please send an email to us info@wakeconference.se